Easy to use HR software checklist to compare vendors in the UK

Human Resources

Create and maintain core employee data
								Store basic employee details like addresses, data of birth, next of kin, employee pay and bank details.							
Employee correspondence
								Create, store and retrieve employee correspondence.							
Pay & Benefits
								Manage routine administration tasks including salary, allowances, deductions, loans, company cars, pensions and benefit statements.							
Contract management
								Create, store and retrieve employee contracts and manage contract versioning.							
Multi-post
								Ability to record terms and conditions, working patterns, salary and job history for multiple concurrent appointments per employee.							
Career history
								Record and maintain details about e.g. employee education and qualifications, previous employment and job position history.							
Disciplinary and grievance
								Track stages, produce and store documentation and record appeal details.							
Proof of identity & visas
								Ability to record and monitor suitable forms of identity checks, work permits and home office registration.							
CRB
								Ability to record criminal records bureau checks, including suitability and expiry details.							
Employee performance management
								Support a performance-oriented compensation process and standardize employee reviews.							
Continual Professional Development (CPD)
								Record targets for continual professional development and track development completed by employees.							
Training
								Administrate training courses, manage bookings, cancellations , attendance and costs and maintain a history of employee development activity.							
e-Learning
								The software provides tools for e-Learning.							
Education industry reporting
								Production of the single central record, workforce census and staff individualised record.							
Absence Management
								Absence details can be recorded, viewed in a calendar and analyzed for an individual employee, a particular group or department.							
Health and safety records administration
								Including health tests, risk management, accident and incident recording and reporting.							
Employee development
								Create, manage and evaluate short- and long-term development plans for employees.							
Competency management
								Build a competency catalog and identify and optimize the skills and competencies needed to successfully align your workforce with your business strategy.							
Talent management
								Find the best people for your organisation, effectively develop and leverage their talent, align their efforts with your objectives, and retain these top performers.							
Succession management
								Identify specific key positions and target and track specific employees as potential successors. Implement development plans to ensure they are prepared to assume their future positions.							
Employee Self-Service
								The self-service module allows employees to access, update and track human resource information and view their payslips, P60, etc.							
Manager Self-Service
								The self-service module allows managers to access, update and track  human resource information and view payslips, P60s, etc.							
Dashboards
								Present live business intelligence in the form of graphs, charts and gauges to the user in the form of a dashboard.							
Company assets administration
								Register company assets, like laptop, mobile, software, entrance pass, etc. provided to employees.							
Car fleet administration
								Register car fleet details, like vehicle details, ongoing vehicle usage and costs, driver details, disposal of vehicle, etc.							
Organisation charting
								Produce organisation charts automatically using the structure defined in the HR system.							
Organisational structure
								Define posts, hierarchies, teams, departments etc with lines of reporting.							

Recruitement

Payroll administration

Payroll core
								The Payroll core supports all UK payroll requirements and procedures including support of all tax codes, national insurance deductions, directors NICs, additions and deductions, calculation of maternity, paternity and adoption pay, and net to gross calculations.							
Payslips
								The payroll software produces payslips and runs basic pay and personnel-related reports.							
Holiday calculations
								Accommodate different holiday rules for different sets of staff including pro-ration of bank holidays, length of service entitlements and different holiday years.							
End of year processing
								The software ensures your year end process runs smoothly.							
P11D handling
								Produce and process all the major statutory details and forms required by HMRC and ensure compliancy with all government changes year on year.							
Employee expenses
								Manage, automate, and streamline expenses processing and payment, enforce corporate policies, and capture expense related data.							
Mileage claims
								The payroll system supports the processing and payment of mileage claims.							
Variable payment intervals
								Payment frequency can be changed to any interval and several payroll runs can be processed during one period.							
Compensation categories
								The system can distinguish between different compensation categories, like basic pay, overtime, bonuses, LTI grants, process them accordingly.							
Pay modelling
								Plan for changes to salaries or other pay elements, review, approve and apply changes to employees records.							
Employee Self-Service
								The self-service module allows employees to view their payslips, P60, etc online.							
Multiple jobs / posts
								The payroll software can process multiple jobs on one payslip.							
General Ledger interface
								The payroll system can set up an interface with the general ledger to automatically process all pay roll bookings.							
Time interface
								The payroll system can set up an interface to enable you to extract data from your time management systems and transfer into your payroll system.							
Job costing
								Data capture at job-cost level for hours worked or other related employee costs like miles covered, business lunches, etc.							
International payrolling
								Manage and handle your non-UK payrolling.							
Multi company payrolling
								The system is able to process the payrolling of multiple companies.							
Extensions for subcontractors
								Can be used by contractor paying subcontractors, or for subcontractors to operate their own payroll [CIS (Construction Industry Scheme)].							

Time & Attendance

General features

On premise
								Implement, administer, and maintain your HR software in-house.							
Hosted
								A licensing model where the HR solution is hosted by the supplier on behalf of the client (rather than installing on premise), like ASP.							
Software as a Service (SaaS)
								A licensing model based on a monthly rental fee , usually using a hosted solution. Also called Software on Demand.							
Web-based
								Use your HR application via an Internet browser.							
Integration with Office software
								The HR software provides full integration with office applications like Word and Excel.							
Integration with Microsoft Exchange
								Integration with Microsoft Exchange for Outlook emails and calendar appointments.							
Import/export
								Standard tools allowing the user to both import data into the system and export data from the system.							
Integrated Management Information module
								The HR software includes an integrated business intelligence module.							
Multilingual
								The HR solution is available in different languages, which can be used interchangeable.							
Multi-Site / Multi-Company
								The HR system supports networks with users in different companies/cities/countries.							
Basic configuration features
								Adapt your application by adding and renaming fields and menus.							
Full configuration features
								Tailor your application by adapting interface, navigation, process and work flow.							
Dynamic data models
								Change the structure of the HR database without requiring database administrators to modify physical tables and indexes.							
Basic configuration of user rights
								Basic functionality to assign rights to users and groups to access specific modules and functionalities.							
Full configuration of user rights
								Define fine-grained access rights for users and groups (per financial year) to the e-HRM modules, records and fields within each module.							
Triggers and alerts
								Add user defined automatic responses to certain events in your HR system.							
Workflows
								Standard functionality to automate internal business processes by creating workflows to carry out routine tasks that involve daily business operations.							
XML interface module
								Application has a XML module to interface with other applications.							
Web services module
								Application has a web services module to interface with other applications.							
Audit trail
								The system registers who made changes, when the changes were made and which changes were made.							
Automatic recovery
								After a power interruption, the application is available in the exact same way the moment the interruption occurred.							

Use the HR software checklist to compare the best HR systems for your organisation.

HR software checklist

HR software features

Human Resources

Recruitement

Payroll administration

Time & Attendance

General features

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