Human Resources Information Systems: the backbone of the employee life cycle

Human Resources Information Systems (HRIS) are indispensable tools for HR management. They provide a central overview of all personnel data, enabling HR professionals to work more efficiently and make better decisions.

This article highlights the role of HRIS in the various phases of the employee life cycle. We discuss how HR software can be used to support the recruitment and selection, onboarding, career development, performance appraisal, and employee termination processes.

Recruitment and Selection
HR systems can streamline and make the recruitment and selection process more efficient. They can be used to publish job vacancies, screen resumes, schedule interviews, and evaluate candidates.

HRIS can help HR professionals to:

• Find the right candidates for the right vacancies.
• Automate the recruitment process.
• Reduce recruitment costs.
• Shorten the recruitment time.

Onboarding
HR systems can facilitate the smooth onboarding of new employees. They can be used to create employment contracts, implement onboarding programs, and grant access to company systems.

HR software can assist the HR department in:

• Quickly and efficiently integrating new employees.
• Minimizing compliance risks.
• Increasing the satisfaction of new employees.

Career Development
HRIS can support the career development of employees. They can be used to track performance, identify training needs, and provide career opportunities.

An HRIS can support the HR department in:

• Improving employee performance.
• Increasing employee engagement.
• Boosting employee retention.

Performance Appraisal
HR systems can ensure efficient and objective performance appraisals. They can define assessment criteria, collect evaluations, and report assessment results.

A human resources information system can help the HR manager to:

• Conduct evaluations consistently and transparently.
• Identify development opportunities for employees.
• Make decisions about promotions and salary increases.

Termination
HR systems can support the employee termination process. They can document termination procedures, calculate severance packages, and terminate access to company systems.

Human Resources Information Systems can assist HR departments in:

• Conducting the termination process in a legal and ethical manner.
• Minimizing the risks of claims.
• Ensuring a smooth departure for employees.

Conclusion
Human Resources Information Systems are indispensable tools for HR management. They can support the different phases of the employee life cycle, thereby improving employee performance, increasing employee engagement, and boosting employee retention.

Future Perspectives
In the future, HR software will play an even more important role in HR management. Due to increasing digitization and the changing labor market, HR professionals will have a greater need for data and analysis to make well-founded decisions. HRIS can help HR professionals by:

• Integrating data from various sources.
• Providing data analysis tools.
• Generating insights relevant to the HR domain.

As a result of these developments, Human Resources Information Systems will increasingly be seen as strategic tools that can contribute to